Privacy Policy

Last updated: 28 August 2026

The Global Clinical Genomics Fellowship ("we", "us", "our") is committed to protecting your privacy. This page explains what personal information we collect when you apply to or take part in the Fellowship, why we collect it, and what rights you have over it.

Who we are

The Fellowship is run by GENEPICA, 2nd Floor College House, 17 King Edwards Road, Ruislip, London, United Kingdom, HA4 7AE. For data protection purposes, we are the "data controller" of the information described on this page.

What information we collect

Depending on how you interact with us, we may collect:

• Your name, email, institution or affiliation, and other contact details;
• Your CV, qualifications, references, and other application materials;
• Coursework, assessments, and communications during the programme; and
• Basic website usage data, such as pages visited and browser type.

All places currently open for this cohort are fully funded, so we don't currently collect billing or payment information. If we later open self-funded seats for this cohort, we'll update this policy to reflect that.

How we use your information

We use your information to:

• Assess your application and manage admissions;
• Run and administer the programme, including coursework, assessment, and accreditation;
• Respond to your enquiries and provide support;
• If you've opted in, send you updates, newsletters, and invitations to events or webinars;
• Stay in touch with you as an alumnus, including mentorship matching and alumni activities;
• Report to accreditation bodies and partner institutions, such as our Ministry of Health partnership, where required; and
• Improve our programme and website, using aggregated or anonymised data.

With your separate consent, we may also feature your story, profile, or testimonial in our marketing, or involve your information in academic research. We'll always ask before doing either. Outside of this, we only use your information for the purposes above, or a closely related one.

Who we share it with

We share information with:

• Faculty involved in teaching or assessing you;
• Service providers who help us run our website and learning platform (under confidentiality obligations); and
• Sponsors funding fully funded seats, who receive the name, email address, and institution or affiliation of the applicants they fund. Our current funded seats are provided by sponsors in exchange for promotional recognition (such as logo placement or being named as a supporter), so this sharing is a condition of these specific funded places — this is explained on the application form before you apply. Where self-funded seats are available, applying for one of those instead means this sharing does not apply to you.

These are the only groups we share your information with, other than where the law requires us to disclose it to someone else. Sharing this information with a sponsor is not the same as selling it — sponsors are paying to fund fellowship seats, not to buy applicant data, and we don't receive any separate payment for sharing it. You can ask us at any time to stop sharing your information with a sponsor for future promotional use; this won't affect a place you've already been offered. We don't sell your information to anyone, for any purpose.

International transfers

As our applicants, fellows, and faculty are based around the world, your information may be transferred to and processed in other countries. Where it is, we take reasonable steps to keep it protected to a UK standard.

How long we keep it

We keep application information for 18 months, to allow time for reporting purposes, and fellow records for as long as needed to verify your credential. We delete information once it's no longer needed.

Your rights

You can ask us to access, correct, or delete your information, or to restrict or object to how we use it. To do so, contact us using the details below. If you're unhappy with our response, you can also complain to the Information Commissioner's Office (ICO).

Cookies

Our website uses cookies to run properly and to understand how it's used. You can control these through your browser settings.

Changes to this policy

We may update this page from time to time. We'll post any changes here with a new "last updated" date.

Contact us